Introduction
What is EvenCal and who is it for?
EvenCal Booking Manager is a professional booking and calendar management platform designed for property managers, hosts, and rental businesses. It helps you manage all your bookings in one place — across multiple platforms, properties and teams.
While EvenCal is primarily built for apartment and vacation rental management, it is equally suitable for managing any recurring or bookable resource — including event venues, equipment rentals, meeting rooms, boats, vehicles, and more.
Apartments
Vacation rentals, holiday homes, short-term lets
Event Venues
Halls, studios, outdoor spaces for events
Equipment Rental
Boats, bikes, vehicles, tools and gear
Meeting Rooms
Office spaces, co-working rooms, studios
EvenCal is available as a web application, a native Windows desktop app, and an Android mobile app (iOS coming soon). All platforms share the same data in real time.
Getting Started
Set up your account in minutes
1. Create Your Account
Go to tenetra-booking.com and click "Start Free Trial". Fill in your company name, email and password.
Enter the same email address twice to confirm it is correct, then set a secure password (minimum 6 characters).
You will be automatically redirected to your admin dashboard after registration. Your 14-day free trial starts immediately.
Navigate to Apartments and add your first property. You can start creating bookings right away.
Logging In
Visit the admin panel at tenetra-booking.com/booking_saas/admin and enter your email and password. Use the eye icon to toggle password visibility.
Language Settings
EvenCal supports 5 languages: English, German, Spanish, Hungarian and Polish. Change the language using the selector in the top-right corner of any page.
Apartments
Managing your properties and resources
The Apartments section is where you manage all your properties or bookable resources. Each apartment has its own calendar, color code, and settings.
Adding an Apartment
Click "Apartments" in the navigation menu, then click "Add New Apartment".
Enter the name, address, owner name and owner email. Choose a color to identify this property on the calendar.
Paste the iCal URL from Booking.com, Airbnb or another platform to automatically import bookings.
Click Save. Then generate a Public Link to share with the property owner.
iCal Synchronization
EvenCal supports two-way iCal sync. You can import bookings from external platforms AND export your calendar so other platforms can read it.
| Direction | How it works | Use case |
|---|---|---|
| 📥 Import | Paste iCal URL from Booking.com/Airbnb into the iCal Link field | Auto-import external bookings to prevent double bookings |
| 📤 Export | Copy the Export URL and paste it into Booking.com/Airbnb | Share your EvenCal bookings with external platforms |
Bookings
Creating and managing reservations
Bookings are the core of EvenCal. You can create, edit and delete bookings manually, or have them imported automatically via iCal sync.
Creating a New Booking
From the Bookings screen or the Dashboard "New Booking" button.
Choose the property, set the check-in and check-out dates. The system will warn you about any conflicts.
Add the guest name, email and phone. An email confirmation will be sent automatically to the guest.
Enter the total price, deposit amount, booking source and status. Add any notes if needed.
Booking Statuses
Booking is confirmed and active. Default status for new bookings.
Payment received. Triggers automatic email notifications to guest, owner and tenant.
Booking was cancelled. The slot becomes available again on the calendar.
Email Notifications
- Guest receives a confirmation email when a new booking is created
- Property owner receives a notification for each new booking
- When status changes to "Paid", guest receives a deposit confirmation email
- Emails are sent in the guest's language (multilingual support)
- iCal-synced bookings do not trigger duplicate email notifications
Quick Availability Search
From the Dashboard, use the "Find Available Apartments" section. Enter check-in and check-out dates, then tap Search. Available apartments are listed — tap any one to open a pre-filled booking form instantly.
Staff Management
Managing team members and their access
Staff members can be given access to specific apartments via a generated link — without needing a full EvenCal account. This is ideal for cleaners, maintenance teams or co-managers.
Adding a Staff Member
Click "Staff" in the main navigation menu.
Enter the staff member's name, position and email address.
Select which apartments this staff member should have access to.
After saving, a unique link is generated. Share this link with the staff member so they can view the calendar for their assigned apartments.
Statistics
Insights into your business performance
The Statistics section gives you an overview of your booking performance — revenue, occupancy, cancellations and more — broken down by apartment and booking source.
- Total bookings and revenue for the current year
- Average nights per booking
- Cancellation rate
- Per-apartment performance breakdown
- Booking source breakdown (Manual, Booking.com, Airbnb, etc.)
- Monthly booking distribution
Owner Links
Sharing calendars with property owners
Owner Links allow you to share a read-only booking calendar with property owners. They can see all bookings for their property without needing an EvenCal account.
Generating an Owner Link
Go to Apartments and click Edit on the property you want to share.
Click "Generate Public Link". A unique URL is created for this apartment.
Copy the link and send it to the property owner via email or messaging app.
Installing as an App (iPhone)
The owner link works as a Progressive Web App (PWA). Property owners can install it as an icon on their iPhone home screen:
The link must be opened in Safari on iPhone — not Chrome or other browsers.
Tap the square with an arrow icon at the bottom of Safari.
Select "Add to Home Screen" and tap "Add". The EvenCal icon will appear on the home screen.
Mobile App
Managing bookings on the go
The EvenCal mobile app is available for Android and coming soon to iOS. It provides full booking management functionality from your smartphone.
Available Features
- View and manage all bookings
- Add new bookings with availability check
- Dashboard with check-in/check-out overview
- Quick availability search by date range
- Apartment calendar view
- Staff management
- Statistics overview
- 5 language support
- Password visibility toggle on login
Installation
Search for "EvenCal Booking Manager" on the Google Play Store and install the app.
Use the same email and password as your web account.
Your apartments and bookings are immediately available — no additional setup required.